However, if the source data has been changed substantially—such as having more or fewer columns, consider creating a new PivotTable. 15 posts • Page 1 of 1. Click OK, then refresh the pivot table. I've tried using the Move Pivot Table option and choosing to Create Pivot Table in Existing Worksheet and choosing a source cell alongside my current data, but nothing appears. Number of items to retain per field." While you can’t see it, it is a part of the workbook and is connected to the Pivot Table. However, my problem is that this option is greyed out/disabled and I am not able to select anything here. STEP 3: In the dropdown for the Number of items to retain per field, select None. If you right click on the Pivot Table and choose Pivot Tables Options as below. Select any cell in the Pivot Table 2. Wiki) We can prove this by changing the first row of the source data. Retain items deleted from the data source section Deleted items in Source Data still appearing in Pivot Table filters? This is a contextual tab that appears only when you have selected any cell in the Pivot Table. STEP 2: In the dialog box, go to Data Tab. PowerPivot Retain items deleted from the data source section "disabled". On the Data tab, you will see an option: Retain items deleted from the data source: Number of items to retain per field; By default it is set to Automatic, but you can change it to None as shown below. #3 – Display a list of multiple items in a Pivot Table Filter. It's by design. We’re sorry. I hope I … Create a wiki article about it! Change Retain Items Setting. When I try and refresh data in my powerpivot it still retains old data. Number of items to return per field To specify the number of items for each field to temporarily cache with the workbook, select one of the following: Automatic The default number of unique items for each field. This can be slightly (up to extremely) annoying and hard to find where to not show pesky deleted items. When your source data changes and a previous appearing item is deleted, it will still show in the drop-down filter of the field it was in, in the Pivot Table Report even if you Refresh. In the "Retain items deleted from the data source section" select "None". One quick comment to add to the excellent answer by PsyMann above; you must have the PivotTable set to retain data for deleted items or the option to "Show items with no data" will be greyed out. Click the PivotTable Tools Design tab in the Ribbon. Create a wiki article about it! Right-click any cell in the pivot table, and click PivotTable options; In the PivotTable Options dialog box, click the Data tab; In the Retain Items section, select None from the drop down list. This option applies to regular excel pivot tables. Pivot Table Source Data. If you use the table as external data source, pivot table uses OLEDB to connect it, it'll refresh failed after you changed the file name. To remove blanks using pivot table design settings: Click in the pivot table. To stop old items from showing in an existing pivot table, you can change one of the pivot options. I have followed the instructions on how to delete old data by doing the following: Right click a cell inside the PowerPivot Table. As below screenshot shown, you create a Pivot Table based on a range of data. PivotTable’s are a wonderful thing, but they have their downsides. NOTE: This setting will affect all pivot tables that use the same pivot cache. Answer an interesting question? Delete Your Source Data. Then I created a slicer. Look at this figure, which shows a pivot table […] And here's the resulting Pivot Table: Change the Source Data for your Pivot Table. Small Basic, Answer an interesting question? Small Basic, For missing source data, steps to try to recreate it. The content you requested has been removed. Click the Data Tab. To clear the old items from the filter drop down in the pivot table, you should do as follows: 1. PowerPivot Retain items deleted from the data source section "disabled". 4. Before you split the pivot table, You can right click on the pivot table, Pivot table option -> Data Tab -> Retain Items deleted from the data source -> Change the option to “None” Though, I dont agree with the website Jon’s idea to split the pivot table in tabs. Wiki Ninjas, I've tried using the Move Pivot Table option and choosing to Create Pivot Table in Existing Worksheet and choosing a source cell alongside my current data, but nothing appears. Then I created new pivot table without selecting “add this data to the data model”. Are you seeing the old data in your PowerPivot model and the actual PivotTable after you refresh? In Excel 2007 or Excel 2010, you can change a pivot table setting, to prevent old items from appearing. Extract the Pivot Table Data. Are you seeing the old data in your PowerPivot model and the actual PivotTable after you refresh? You can delete your source data by deleting the sheet it’s contained on. In our BI infrastructure we're using Excel's pivot tables to expose the data in an Analysis Service instance (the cube), and thus far we have nothing to complain about. The moment a blank pivot table is created, Excel generates the pivot cache. When I try and refresh data in my powerpivot it still retains old data. Right-click a cell in the pivot table; Click on PivotTable options; Click on the Data tab; In the Retain Items section, select None from the drop down list. In the above example, we had learned of creating a filter in the Pivot Table. The Pivot Table data is fine, but I want it to display alongside the source data. Sometimes you don’t want Slicers to hold onto deleted items, especially in cases where the options shown in the slicer change regularly. None No unique items for each field. 3 most important ways of displaying a list of multiple items in a pivot table filter are: – Using Slicers. Do this by right-clicking on the table, picking PivotTable Options, Data, and ensuring that "Retain items deleted from the data source" is set to either "Automatic" or "Maximum" Right click on the sheet tab and select Delete from the menu. However, my problem is that this option is greyed out/disabled and I am not able to select anything here. In the Insert tab under the tables section, click on the pivot table, and a dialog box appears. In this way I verified I was able to select “none” in “Retain items deleted from the data source section”. And because of this the other "data source" related option is also disabled: Ed Price, Power BI & SQL Server Customer Program Manager (Blog, The Pivot Table data is fine, but I want it to display alongside the source data. 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